Portage County Job and Family Services Phone Number
Services
The Portage County Board of Developmental Disabilities is proud to provide services and supports in the areas listed here. Please select from the listing for more information about each expanse.
CHildren'south Services
The Section of Children's Services provides educational and therapeutic services for children birth through 22 years of age.
Early Intervention Services
Early Intervention Services (EI) are offered to children nascence through 36 months of age with developmental delays or disabilities. These services are at no price to you and offered year-circular. Our early intervention team members include Ohio Early Intervention Service Coordinators, Developmental Specialists, Speech Therapists, Occupational Therapist, Concrete Therapist, and Nurse.
Early Intervention is grounded in the philosophy that immature children learn best from familiar people in familiar settings. Your squad works with yous in your home or other places you and your family spend time to develop a coordinated programme called an Individualized Family Service Plan (IFSP). You and your team will piece of work through the IFSP using your existing supports and resources, and build upon them to heighten your child's learning, development, and interest in your family routines. Referrals for our EI program are made through Help Me Grow atwww.helpmegrow.ohio.gov.
School Historic period Programs
The schoolhouse age plan serves children with multiple disabilities from six (vi) through twenty-one (21) years of age. Children with multiple disabilities in the school age classrooms at Happy day Schoolhouse are served through an Individualized Educational activity Program (IEP). The IEP Team consists of the child's parents, the local schoolhouse district, as well every bit the staff at Happy Mean solar day School. This squad together determines if Happy Day School is the most appropriate and least restrictive educational placement for the kid.
Students are encouraged to achieve their full potential in functional skills including daily living, community participation, vocational, communication, and social interactions. Classroom instructors, related services staff, parents of students, and students themselves, work together to design and implement an IEP specific to each student's need and outcomes. The school age plan operates v days per week across a 184 twenty-four hours school plan year.
Transition Services
State law requires that students begin receiving Transition Services at age fourteen (14) and that those services are included in the student'south Private Education Program (IEP). Transition is about edifice a pathway to adult life that includes meaning community connections through employment, life, and social opportunities.
Our transition services tin can assist coordinate standing instruction, integrated community employment, developed services, contained living, daily living skills, community participation, and employability skills. The educatee's transition team consists of the educatee and their parents or guardians and can include their teachers, DD staff, local agencies and organizations, and/or employment and contained living personnel. The squad will piece of work collaboratively to create and support an individual transition plan for each educatee.
Championship Nine
In regards to the Title XI policy and process regarding sexual harassment and misconduct, No person in the The states shall, on the basis of sexual activity, exist excluded from participation in, be denied the benefits of, or be subjected to bigotry nether any educational activity plan or activeness receiving Federal financial help.
To report any such harassment or misconduct, please reach out to one of Portage DD's 2 Title IX Coordinators:
George Winsen, Director of Service & Support Administration
Phone: 330.297.4118
Email: GeorgeW@portagedd.org
Alicia Hall, Director of Education & Kid Development
Telephone: 330.678.2400
Email: AliciaH@portagedd.org
5.08 Title IX Policy and Process Regarding Sexual Harassment
Policy 5.08 Appendix A
Akron Expanse YMCA/Rotary Summer Day Camp:
http://world wide web.akronymca.org/RotaryCamp/DayCamp/
Parent Council for Portage Canton Developmental Disabilities:
https://www.facebook.com/Portage-Canton-Parent-Council-1536164543289804/
Customs & PROVIDER RELATIONS
The focus of the Department of Community and Provider Relations is to enhance the quality of services to persons served past the Portage Canton Lath of Developmental Disabilities by working to develop and implement initiatives to support providers in the canton. To accomplish this mission, we host Provider Meetings which are a forum to review rule changes, promote collaboration among providers, and host speakers, and training on pertinent topics as well as promoting the need for direct support professionals. The department is also a resource to assist providers in the certification process, especially for Contained Providers. Currently, courses in Start Assistance and CPR are offered at no cost to providers actively serving persons in Portage County or in process of beingness certified (person must have a Portage Canton address or be identified by a SSA as a person selected for services). Nosotros as well offer the OADSP Curriculum including Frontline Supervisor, Initial and Advanced Proficiency courses, and Initial and Annual Preparation for bureau and independent provider staff to assist in enhancing their knowledge and skills at no cost as well equally Trauma-Informed Intendance training. Groundwork Checks are also available at no cost to providers actively serving persons in Portage County or in process of being certified (a person must have a Portage County accost or be identified past a SSA as a person selected for services). To schedule an appointment, please email Kim Holbert at kimh@portagedd.org
The Nursing Support Director completes quality assurance assessments and monitors patterns and trends of deficiencies for compliance with applicable rules. The Manager supports the provider with developing the plan of correction and recommends re-training as needed. A QA RN Bootcamp which reviews the Quality Assurance RN process, Initial and renewal courses in Medication Administration Certification 1, 2, & iii are offered at no toll to providers actively serving persons in Portage Canton. This position besides serves as a resource to providers and Service and Support Administrators for medical, medication, and treatment-related concerns and delegated nursing questions. For more information, contact Jennifer Dippel at jend@portagedd.org
The Advocacy and Customs Resources Coordinator works to promote self-advancement through county-broad advocacy meetings and facilitates Lath-supported participation of persons served to attend statewide Advocacy training and conferences such as Projection STIR and Synergy. This position likewise serves as the Local Coordinator for Portage DD Special Olympics and is the chairperson of the Human Rights Commission which reviews plans for many persons served past providers in the county. For more information, contact Collen Brown at colleenb@portagedd.org
The Community Employment Coordinator is available to support persons served employed in the community, persons seeking employment, electric current employers, or businesses interested in employing a person with a developmental disability. For more than information, contact Tiffany Jones at tiffanyj@portagedd.org
For more information on Meetings scheduled, form availability, and scheduling information, click on Training and Events on the Home page of this website. Questions? Contact Michelle Dolensky at michelled@portagedd.org
Provider Resources
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Providers of Services, Becoming a New Provider and Provider Certification Training Requirements
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What To Do Once Certified
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Provider Compliance
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Topical Areas
Provider Services Management (PSM) for Certification Instructional Videos: https://world wide web.youtube.com/playlist?list=PLZ1qXvA8kYSkmVfaP6KTmeedg2ffQhP_A
ELIGIBIITY REQUIREMENTS
Following are the procedures and deportment that an private or his/her parent(s)/guardian needs to complete for the intake and eligibility process to exist initiated:
The eligibility conclusion process tin exist initiated by the individual seeking services or his/her parents/guardian calling Service and Support Assistants at 330-297-4100, or emailing the contact information almost the individual to: intake@portagedd.org.
Upon receipt of the information specified above, the SSA will send an intake packet to the individual or his/her family/guardian. The intake packet provides information virtually the services offered past the Portage Canton Board of Developmental Disabilities, additional information that needs to be provided or a release for the SSA to obtain this data, and three forms that crave a signature by the individual/parent/guardian and return to the SSA.
These include:
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Consent for Services Class
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Medicaid Billing Form
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Release of Information Form
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Verification of Individual's Qualifying Diagnosis (e.one thousand., cerebral palsy, autism, downwardly syndrome)
The SSA will conduct the eligibility assessment after the SSA has received these signed forms, forth with:
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Medical Evaluation,
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Psychological evaluation, or
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School District Evaluation Team Report (ETR) indicating a qualifying diagnosis
The eligibility assessment consists of an engagement to see with the individual and their parent/guardian and depending upon the individual's historic period, administration of either the COEDI (Children's Ohio Eligibility Determination Instrument) or OEDI (Ohio Eligibility Conclusion Instrument).
Note: The COEDI is not applicative to individuals below 5 (v) years of age, children birth-to-two (ii) demand one (1) deficit, children three-to-v (3-to-5) need two (2) deficits.
The COEDI/OEDI will then be subsequently scored and the individual/parent/guardian will receive a letter from the Manager of Service and Back up Administration indicating whether the private is eligible for services and what the next steps are to begin to access services. A person needs three substantial functional limitations to be eligible.
Information technology is the consequence of the COEDI/OEDI that determines whether or not an private is eligible for services. If an individual is constitute not to be eligible, the IE Specialist will refer him/her to other agencies that may exist able to assist. A denial of eligibility may also exist appealed through Board Policy 4.49 - Authoritative Resolution of Complaints.
Family Back up SERVICES Program (FSSP)
The Portage Canton Lath of Developmental Disabilities offers a Family unit Back up Services Plan (FSSP) which provides various services and supports to individuals eligible for services from the Portage County Board of Developmental Disabilities and living at abode with their family unit. The programme promotes the unity of the family by assisting it to see the special needs of the individual with a developmental disability. The Portage County Lath of Developmental Disabilities' FSSP is funded with local levy dollars. Maximum level of service per family shall vary from year to year based upon the availability of local levy dollars.
Individuals living in their own apartment, enrolled on an Individual Options (IO) or Level 1 waiver or Cocky waiver, or living in an ICF/DD or in foster intendance are not eligible for services and supports through the FSSP. Persons requesting to participate in the FSSP should not have similar services and supports available through other means. The FSSP is not an entitlement plan.
The Portage County Board of Developmental Disabilities' FSSP program is administered past the Northeast Ohio Network (NEON), a Council of Governments established in 1996 by 6 northeast Ohio County Boards of Developmental Disabilities, one of the half dozen existence the Portage Canton Board of Developmental Disabilities. For more than data or questions regarding the FSSP program, balance inquiries, etc., please contact George Callow at NEON at i-800-237-6828, ext. 117.
Please reference the FSSP Programme Stipulations for boosted information regarding the income guidelines and available services through this program. (Adobe Reader may exist required) 2020 - 2021 Family Support Services Program Services Available and Program Stipulations Effective July ane, 2019 (CLICK Here).
Denials of FSSP requests may be appealed through Board Policy 4.49 - Administrative Resolution of Complaints and Appeals of Agin Actions Proposed or Initiated by the Portage Canton Board of Developmental Disabilities.
Forms can be found here: https://www.neoncog.org/family-supports/portage/
HEALTH & WELFARE
A major unusual incident (MUI) is defined as the alleged, suspected, or actual occurrence of an incident when there is reason to believe that the wellness or welfare of an individual may be adversely affected or an individual may exist placed at a likely risk of harm. There are nineteen (19) types of MUI's that have been broken downwards in into three (3) administrative categories.
The Investigative Agents follow MUI rule 5123:2-17-01 of the Administrative Code. All of the incidents reported require that immediate action be taken to protect individuals from further damage, that an investigation is conducted to make up one's mind the cause of the incident and contributing factors, and that a prevention plan is adult to reduce the likelihood of farther occurrences.
The MUI reporting telephone number for the Board, maintained by Townhall 2, is: 330-678-7559. This number is available 24 hours a day, 7 days week. The Ohio Department of Developmental Disabilities also has a hotline number: 866-313-6733.
MUI Training
MUI training is provided the by the Portage Canton Board of Developmental Disabilities Investigators the second Wed of each month. If you are interested in attention the grooming contact Tim Torch in the Human being Resources department at 330-297-2083 or timt@portagedd.org to schedule.
Abuser Registry: https://dodd.ohio.gov/wps/portal/gov/dodd/wellness-and-welfare/all-wellness-and-welfare-resources/abuser-registry
Health and Welfare Alerts: https://dodd.ohio.gov/wps/portal/gov/dodd/health-and-welfare/wellness-and-welfare-alerts/health-and-welfare-alerts
Medicaid Services
Billing for I/O and Level 1 Waiver services is submitted online atworld wide web.dodd.ohio.gov through the eMBS arrangement. You will need your user name and password, PAWS data and service documentation in order to nib. Billing support and related data can exist found at the following:
Agreement Medicaid
Medicaid is a program of the federal government that provides support for certain individuals who meetMedicaid eligibility requirements. The Medicaid plan is administered at the federal level by theCenter for Medicare and Medicaid Services (CMS). The Portage County Board of Developmental Disabilities has local Medicaid authoritative responsibilities to assist individuals with developmental disabilities.
The Portage Canton Board of Developmental Disabilities provides and authorizes services to many individuals who are Medicaid eligible because of limited income and assets due to their disability. Service and Support Administrators (SSA) assist individuals and families with the paperwork to get Medicaid eligible.
People who are Medicaid eligible might live in an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), which is funded with federal Medicaid dollars and matched with state dollars. Generally, federal funds represent about 60% of costs and "friction match" funds represent approximately xl%.
Medicaid Waiver Program
An alternative to the ICF/IID program is the Medicaid Waiver Programme. Based on need, some people have the Individual Options Waiver (IO), some have the Level i Waiver and some have the Cocky-Empowered Life Funding. There are a express number of waivers that are available and so a waiver waiting list is established.
IO Waiver
Those who are supported with the IO waiver are assigned a funding range based upon their needs. This funding range is determined by a country designed assessment called the Ohio Developmenal Disablilities Contour (ODDP).
Once the ODDP is completed and the funding range established, an Individual Service Plan (Internet access provider) is developed with the individual, his or her guardian or other representatives and the SSA. This plan, in one case approved, is so implemented and services are provided. Funds to pay for the services are authorized and paid to providers consistent with the plan and funding range. On rare occasions, individuals may request services that would exceed the funding range. This must become through a special review procedure called "prior authorization".
Level i Waiver
The Level 1 is too an option for some individuals. This waiver does not include the cess with the Ohio Developmental Disabilities Profile (ODDP) considering it has a funding maximum or cap for about residential services which is fixed at $6,750. Other back up, such equally emergency services and adaptive equipment can exceed this funding cap in certain circumstances. Funds to pay for the services are authorized and paid to providers consistent with the individual service program.
Self Waiver
The Self-Empowered Life Funding (Cocky) are also administered by the Ohio Section of Developmental Disabilities, with support from County Boards of Developmental Disabilities.
Additional Information
Waivers have different services and funding that can be explained by the SSA Department at 330-297-6209.
When a person has a Medicaid Waiver, he or she is also eligible to receive a Medicaid card and back up for other services such equally day habilitation and transportation. When one has a Medicaid card, he or she is eligible for Medicaid coverage for certain medical expenses, such every bit dr.'southward visits, hospital services and medications.
Recognizing that Medicaid policy or rules may change, Medicaid questions should exist directed to the SSA Department at 330-297-6209 for the virtually upward to date data.
DODD Online ICP Search Tool: https://dodd.ohio.gov/wps/portal/gov/dodd/your-family/community-living/icf_search_map
DODD Electronic ICP Informational Booklet: https://dodd.ohio.gov/wps/portal/gov/dodd/forms-and-rules/forms/pamphlet-options-counseling
RECREATION & LEISURE ACTIVITIES
Portage DD makes available to eligible individuals a variety of recreation, leisure, and athletic activities throughout the yr. In some cases, these activities are directed or overseen by Portage DD employees and in others, employees of agencies with whom the Portage DD has a contract.
Procedures for Activities Unified Resources Recreation (URR)
The URR squad is hither to span the gaps in the lives of individuals past providing them with information on community activities they tin can participate in, transportation to these activities, and companionship. URR will only provide transportation to URR events. URR cannot provide transportation if y'all have a 24-hour staff or an aide. Participants must take a parent, personal aide, or staff attend an upshot if assistance is needed in the bathroom or with the administration of medication.
Participation in URR activities is restricted to individuals eligible for Portage County Board of Developmental Disabilities services who are over the historic period of eighteen. Sometimes there is a very nominal charge for participation in various activities (eastward.g., for craft supplies) and/or admission charges for attending an upshot (e.one thousand., Cleveland Guardians game).
As function of the UUR contract with Portage DD, a Bowling Plan is offered. Eligible individuals may participate in a recreational bowling programme held at Spins Bowl Kent. Prior to participating in the recreational bowling program, a current URR Registration Packet must exist on file with URR.
There are two (2) sessions each plan year. Session i (one) starts in September and runs for seventeen (17) weeks. Session two (2) begins in January and besides runs for seventeen (17) weeks. The weekly bowling program is held on Wednesday afternoons starting at 2:30 p.m. and ending at iv:15 p.m. The bowling program is open to any individual eligible for Portage DD services age eighteen (18) and upwardly. Participants must provide for their ain personal care/assistance needs.
Individuals are responsible for transportation to/from bowling. Anyone using public transportation must make his/her own weekly arrangements.
Portage DD does not provide a nurse for the weekly bowling program. If a participant requires nursing services or needs someone to be with them at all times for any other reason, it is the responsibility of the parent/guardian or provider to provide this service themselves. Paid providers must remain with the individuals they are serving at all times.
At that place is a cost for the bowling program and this cost covers the employ of a bowling brawl, shoes, and a maximum of 3 games each weekly session. Please note that in that location are other bowling leagues starting after our sessions, so participants must finish by 4:thirty p.thousand. Spins Bowl Kent has been most accommodating to those with special needs and has always charged a reduced charge per unit.
There is a limit of 90 bowlers per session; therefore, participation is express to the first ninety individuals signing upwards. Notice of the bowling sessions is sent out to all individuals (and Service and Support Administrators) well in advance. In the event a session is canceled due to weather conditions, it volition be made upwards at a later engagement.
For more information contact Ashleigh Lawrence at 330-297-0078, or past e-mail at alawrence@fcsohio.org.
Special Olympics
The Board's Special Olympics program is accredited by Special Olympics Ohio. With this accreditation, Portage County Special Olympics is empowered within the policies and procedures of Special Olympics Ohio to comport Special Olympics training, enter sanctioned Special Olympics events, heighten funds for these purposes, and to employ the name and approved symbols of Special Olympics and Special Olympics Ohio.
Portage County Special Olympics offers the opportunity to participate in a number of sport and recreational events across the twelvemonth. These include athletics, pond, softball, volleyball, basketball, bowling, bocce, powerlifting/weight lifting, soccer and competitive cheer. Additional information about Portage County Special Olympics may be obtained by contacting the Special Olympics Coordinator, Colleen Brownish, at 330-297-4187 colleenb@portagedd.org.
Click Here for the Athlete Medical and Release Forms.
Remote Supports
Remote supports, besides known as remote monitoring, is an emerging service model that combines technology and direct care to support people with developmental disabilities.
Remote support uses two-way communication in real time, including home-based sensors, cameras, and other technologies, to permit an off-site caregiver to monitor and reply to the safety and needs of people living in the community.
When hands-on care is not required, remote support makes it possible for direct care staff to provide care from a remote location, supporting a person's need for greater independence while reducing costs and stretching the funds that pay for services.
We're proud to have our ain Remote Supports Demo room here in Portage County. For more information, contact your Service and Support Administrator directly.
RESOURCES:
Frequently Asked Questions | Remote Supports Intro (VIDEO) | Remote Supports Tour (VIDEO)
SERVICES for Adults
Adult Services are designed to assist individuals in choosing a vocational and/or social setting that they experience all-time meets their individual needs. To be eligible to receive Board funded Adult Services, an individual must be at least sixteen years of age, have a developmental disability as divers in department 5126.01 of the Ohio Revised Lawmaking; and, if applicable, be placed into the program past the schoolhouse district of residence as the least restrictive environment in accordance with rule 3301-51-02 of the Ohio Authoritative Lawmaking.
Individuals eligible for Developed Services funded past the Portage Canton Board of Developmental Disabilities, have several Adult Services options bachelor to them. These options include, merely are not express to: twenty-four hour period plan services at a customs senior center, twenty-four hours program services from i of several private adult twenty-four hour period assortment service providers, and work in the community.
Community Employment
Portage County Board of Developmental Disabilities has enhanced several aspects of supported employment for the individuals they serve and has adopted a local Employment Starting time policy. This policy establishes that the working historic period adults eligible for services through the Portage County Board of Developmental Disabilities will have the opportunity to explore integrated, individual employment within the customs. Competitive, customs employment should be the focus of the person-centered planning process while seeking competitive, community employment as a preferred service selection and optimal effect.
PCBDD collaborates with local school districts, local Opportunities for Ohioan's with Disabilities function and local chamber of Commerce to support community employment.
Several other resources are available to individuals receiving services in Portage Canton these resource include:
Ohio Department of Developmental Disabilities: http://dodd.ohio.gov
Employment Kickoff: http://www.ohioemploymentfirst.org
Opportunities for Ohioan's with Disabilities: http://www.ood.ohio.gov
Workforce Innovation and Opportunity Act of 2014 Section 511:
http://world wide web.ohioemploymentfirst.org/up_doc/WIOASection511Final1_25_18.pdf
SERVICE & SUPPORT Administration
Service and Support Administrators (SSA) support individuals in determining and pursuing their goals and maintain the private as the focus while coordinating services across multiple service delivery systems. SSAs assist the individual and families to support, empower, and advocate for the private. Services provided through the SSA are person-centered. SSAs work with families, guardians, and natural supports to access, provide and/or enlist whatever support is needed, and coordinate services among different agencies serving as the single signal of accountability for that individual.
Who is Eligible to Receive Service and Support Administration?
The Portage County Board of Developmental Disabilities provides service and support administration to the post-obit:
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Any person, regardless of age, who is applying for or enrolled in a Medicaid Habitation and Community Based Services waiver;
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Any individual 3 (iii) years of age or older who is eligible for services from the Portage County Board of Developmental Disabilities, and requests, or a person on the private's behalf requests service and support assistants;
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Any individual sixteen (16) years of age or older who is receiving developed mean solar day program services paid for by the Portage County Lath of Developmental Disabilities;
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Whatsoever private residing in an Intermediate Care Facilities for Individuals with Intellectual Disabilities (ICF-IID) is eligible for service and support administration related to the individual moving out of the ICF-IID to a not-ICF-IID customs setting. (An ICF-IID is a facility whose primary purpose is the provision of health or rehabilitation services to individuals with developmental disabilities or related conditions receiving care and services under the Medicaid program.)
Each individual or his/her legal guardian must consent to services provided by a Service and Back up Administrator.
How do I Brainstorm the Procedure to Admission Service and Back up Assistants?
The first stride in the eligibility process is to contact Service and Back up Administrator, JoAnna Salvatori at 330-297-4101 or intake@portagedd.org.
What nearly Children under Three Years of Age?
Service coordination for children less than 3 (3) years of historic period is provided by Portage County Help Me Grow. Their contact data is:
Portage County Assistance Me Grow
705 Oakwood Street, Ravenna, OH 44266
Phone: 330-298-4545
Fax: 330-297-4556
Website: www.helpmegrow.ohio.gov
Statewide Telephone Number: 1-800-755-Grow (4769)
Source: https://www.portagedd.org/services
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